Timeclock Shifts

On the Shifts Page you will be able to view all recorded Shifts for a Location, export Shift records, and navigate to the Timesheet Page for each employee where you will be able to view, add, and edit Shifts for that specific User. Since employees and Shifts can vary by Location, if you are a owner with multiple locations, you will need to first select a location from the Location Drop Down Menu before this page will load. If your business only has one Location, the Shifts Page will load automatically.

Once on the Shifts Page you will see the Shifts Totals Table which is broken into five columns: Name, Clock Hours, Break Hours, Total Hours, Estimated Wages. By default, the date range will be the most recent Payroll Period and the table will be sorted alphabetically by Name. To change the Payroll Period, click the Payroll Period box and select the desired Payroll Period.

To change how the table is sorted, click the name of a column. For example, if you want to sort by Total Hours instead of by Name, click the Total Hours Column at the top of the table to sort by Total Hours from highest to lowest. Click Total Hours again to sort from lowest to highest. To return to sorting by Name, click the Name Column at the top of the table.

Name:

Each employee’s full first and last name is listed here.

Clock Hours:

This column displays the total hours for all Clocked In Shifts in the selected Payroll Period.

Break Hours:

This column shows the total hours for breaks in the selected Payroll Period.

Total Hours:

This is the total hours for all shifts and breaks in the selected Payroll Period.

Estimated Wages:

The total amount of wages earned for recorded shifts during the selected Payroll Period, based on the User’s assigned Roles and Rates.

Totals:

At the top of the table you will see Period Total in the Name Column. This first row gives you the totals for all employees and all shifts for each column during the selected Payroll Period.

List View Status:

Rows in the Shifts Totals Table can have one of three possible statuses: Clocked In, On Break, Or Clocked Out. If an employee has Clocked In and has not yet Clocked Out for a shift during the selected Payroll Period, then the employee’s row in the table will have a green background. If an employee has Clocked In for a shift and is currently on Break during the selected Payroll Period, the employee’s row will have a green background. If an employee has recorded both a Clock In and Clock Out for all shifts within the selected Payroll Period, then the employee’s row will have a white background.

Search

You can search the table by employee name by clicking the Name Drop Down at the top of the table, selecting an employee name, and clicking the Search Button. The table will return only the information for the specified employee.

You can also search by Status and Total Hours by clicking Show Advanced Options above the Search Button. To search by Status, click the Status Drop Down, select All, Clocked In or On Break, or Clocked Out, and click the Search Button. This will display a list of employees who have the specified Status for the selected Payroll Period.

To search by Total Hours, enter a beginning and ending number of hours (i.e. from 10 hours to 40 hours) and press the Search Button. This will show a list of employees who have worked between 10 and 40 hours for the selected Payroll Period.

Export

You can export a breakdown of all the shifts for a location, with a recorded clock in and clock out time, into an excel spreadsheet. The excel spreadsheet will list the ID number, name, role, clock in and clock out times, pay rate, hours breakdown, total hours and estimated wages. To do this simply select the Export All Shifts option located at the bottom of the Shifts page in the Timeclock Settings menu. There is also an option to export listed shift totals, by selecting Export Listed Shift Totals at the bottom of the Shifts page. This spreadsheet will list all the current employees names, clock hours, hours breakdown, total hours and estimated wages.

Timesheet Page

On the Timesheet page you can add and edit shifts, as well as, view the complete breakdown for each shift of an employee, dating back as far as six pay periods or six months. On the Shifts page, choose an employee from the list and then select the Timesheet option, represented by a calendar, located on the left side of the employee name.

At the top of the Timesheet page you will see the employee's name, the store location, pay period start and end dates, total hours, daily overtime, total overtime and estimated wages. Below that there will be a section with each individual recorded shift of the employee. If you select the dropdown arrow on the left side of a shift to expand it, you will see the clock in and clock out times/dates, pay rate, total regular paid hours, daily overtime hours, total weekly overtime hours and cash tips for that pay period.

Add:

If you select the Add Shift button, located on the top right side of the Timesheet page, you can choose to add shifts for an employee. This option can be helpful if an employee forgets to clock in for a shift or has a shift that did not get recorded. Once the Add Shift button is selected an Add Shift pop-up will appear. This pop-up will allow you enter the role, clock in and clock out times/dates, break start/end times and cash tips for the shift. Once you have finished choose the Save button to add the shift to the employees record, or choose cancel to return to the Timesheet page.

Edit:

If an employee needs to edit their shift information, you may edit a shift by selecting the Edit button located on the bottom right of the shift expanded menu. One you select to edit the shift, a Edit Shift pop-up will appear. On that pop-up you can edit the role, clock in and clock out times, start/end break times and cash tips for this shift. Once you have finished editing any information, select the Save button on the bottom right side of the edit shift screen to save the changes you made. If you select cancel, you will return back to the Timesheet page.

Delete:

There will be a delete button located on the bottom right of the shift expanded menu. If you select the delete button, a pop-up will appear asking if you're sure you want to delete the shift. If you choose yes, the shift will be permanently deleted from the shifts record. If you choose cancel, you will return back to the Timesheet page.